Notice of the SU's Annual General Meeting is given for members to attend.
The Annual General Meeting (AGM) is an all-student meeting that occurs once per academic year. Most public organisations have these to allow their members to influence the direction of their organisation for the upcoming year.
AGM allows students to have sight of the Students' Union's budgets, accounts, and associations (for example, our association with BUCS). It is also a chance for any member (student) to put forward proposals to change Union policy or mandate the Union to work on a specific topic for the year. These proposals are then questioned by students before being voted on by all students present. If approved, the proposal is enacted straight away by the Union. AGM also offers an opportunity for students to scrutinise the work of elected officers and to ensure that they are fulfilling the duties to which they were elected. The Union’s Board of Trustees also submits a report which means you will be able to see how decision-making at every level of the Students’ Union has impacted you, the student body.
What is on the Agenda for AGM?
The agenda is full of opportunities to see how the Students’ Union operates as an organisation. The agenda, alongside any papers, will be published at the top of this page on the 17th of January at 9:00.
The Agenda will include the following items:
- The minutes of the previous Annual General Meeting
- Report from the Union’s Board of Trustees
- Receive a statement of the Union’s audited accounts from the previous financial year
- List of the Union’s affiliations
- USWSU Articles and Bye-Laws Amendments
- Student Submitted Proposals for Union Policy or Call to Action
- Open Questions to the Trustee Officers by the Student Members
- Business put to the Student Members by the Union’s Board of Trustees.
Papers along with the agenda can be viewed here. We will update the Agenda as papers are ready with all papers set to be availble by Wednesday the 24th May 2026.
If you have an idea you would like to submit to the AGM, get in contact with the student voice team here: sustudentvoice@southwales.ac.uk. Please note the deadline for valid submissions is Monday 22nd may 2026
Submission of Questions to the Accounts
If you would like to ask a question regarding the Accounts Then please submit a ‘the questions to the account form’ and email it to Keatan Rees via email: ellis.thomas@southwales .ac.uk
The deadline for submitting questions to the accounts is the Friday the 28th June 2026 at 12:00 pm. Please note that questions from the floor will not be permitted for this agenda item.
Proxy Vote
If you are unable to attend the AGM physically but still want to be involved through voting on a particular motion? You can submit a Proxy Vote Form and submit it to Keatan Rees (keatan.rees@southwales.ac.uk) no later than 5pm on 8th June 2026. Proxy votes are done in confidence and should only be submitted when there are genuine reasons that prevent you from attending in person.
Proxy Vote Forms will be available here
Arriving at the Event
The AGM is scheduled to begin at 6:00 pm Online. To ensure you are in attendance, make sure you join from 17:55.
Please note this event must have 100 consistent members in order for the AGM to be quorate. Registration is required to ensure there is enough uptake for the event to go ahead.