Preservation of your privacy is important to the University of South Wales Students’ Union and we are committed to letting you know how we use your personal information and to making only responsible use of your data.
Guiding Privacy Principles
Compliance with the Data Protection Act of 1998 underlies all of our personal information privacy practices and specifically with the 8 data principles that are set out within it:
1. Personal data shall be processed fairly and lawfully
2. Personal data shall be obtained only for one or more specified and lawful purposes (as above), and shall not be further processed in any manner incompatible with that purpose or those purposes.
3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
4. Personal data shall be accurate and, where necessary, kept up to date.
5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6. Personal data shall be processed in accordance with the rights of data subjects.
7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
We will collect personal information from you when you enquire about our activities, register as a member with us or subscribe to one of our services. This may include your name, title, email address, physical address and telephone numbers. We may also ask for some additional, non-personal information.
Our use of this information
Your personal information will only be used to process your requests, to provide you with our services, and to provide you with information relating to our services and all other services which we think you may be interested in.
Data Sharing Agreement with the University of South Wales
We have a data sharing agreement with the University of South Wales. This agreement permits the transfer of all or part of your personal information from the University to the Students’ Union for the purposes of allowing the SU to communicate key information with you and participate in democratic processes. Occasionally the SU will share pertinent data with the University. This would be for improving your welfare, educational experience, the experience of future students or for academic research purposes.
We will take reasonable precautions to prevent the loss, misuse or alteration of information you give us.
Communications in connection with this service may be sent by e-mail. For ease of use and compatibility, communications (other than payments where applicable) will not be sent in an encrypted form unless you require it and provide the certification to enable us to communicate with you in that way. E-mail unless encrypted is not a fully secure means of communication. Whilst we endeavour to keep our systems and communications protected against viruses and other harmful effects we cannot bear responsibility for all communications being virus-free.
How you can edit your personal profile
We realise that your Personal Information, including your name, address and email address, is subject to change. To the extent that you do provide us with Personal Information, we wish to maintain its accuracy.
In some cases, we provide a means to create an account or a profile of information. For example, to change your Personal Information, log in as usual and select the profile icon at the top right hand side of each page.