Your 2024 Annual General Meeting
The 2024 Annual General Meeting (or AGM) is scheduled to take place at 6 pm on the 25th of January in Eclipse (which is located within the Treforest Students' Union building). This is your opportunity to make changes to your University experience and our chance to communicate with you as our members and take any comments, questions, or proposals.
AGM Agenda
What is an Annual General Meeting?
The Annual General Meeting (AGM) is an all-student meeting that occurs once per academic year. Most public organisations have these to allow their members to influence the direction of their organisation for the upcoming year.
AGM allows students to have sight of the Students' Union's budgets, accounts, and associations (for example, our association with BUCS). It is also a chance for any member (student) to put forward proposals to change Union policy or mandate the Union to work on a specific topic for the year. These proposals are then questioned by students before being voted on by all students present. If approved, the proposal is enacted straight away by the Union. AGM also offers an opportunity for students to scrutinise the work of elected officers and to ensure that they are fulfilling the duties to which they were elected. The Union’s Board of Trustees also submits a report which means you will be able to see how decision-making at every level of the Students’ Union has impacted you, the student body.
Do I need to register for the AGM?
Yes! To attend please complete the registration form to ensure that your place at AGM Is secured. Registration is needed to ensure that we know how many students are planning on being in attendance. For the AGM to be quorate and ensure it can run, there must be no less than 100 students present at any one time.
CLICK HERE TO REGISTER FOR THE AGM
What is on the Agenda for AGM?
The agenda is full of opportunities to see how the Students’ Union operates as an organisation. The agenda, alongside any papers, will be published at the top of this page on the 17th of January at 9:00.
The Agenda will include the following items:
- The minutes of the previous Annual General Meeting
- Report from the Union’s Board of Trustees
- Receive a statement of the Union’s audited accounts from the previous financial year
- List of the Union’s affiliations
- Any proposed Constitutional amendments
- Student Submitted Proposals for Union Policy or Call to Action
- Open Questions to the Trustees by the Student Members
- Business is put to the Student Members by the Union’s Board of Trustees.
For an idea of what the AGM Agenda looks like, you can see last year’s agenda here
Submission of Questions to the Accounts
If you would like to ask a question regarding the Accounts Then please submit a ‘the questions to the account form’ and email it to Keatan Rees via email: keatan.rees@southwales .ac.uk
The deadline for submitting questions to the accounts is the 24th of January 2024 at 12:00 pm. Please note that questions from the floor will not be permitted for this agenda item.
Proxy Vote
If you are unable to attend the AGM physically but still want to be involved through voting on a particular motion? You can submit a Proxy Vote Form and submit it to Keatan Rees (keatan.rees@southwales.ac.uk) no later than 5pm on 25th January 2024. Proxy votes are done in confidence and should only be submitted when there are genuine reasons that prevent you from attending in person.
Proxy Vote Forms will be available from the 17th of January (When papers are published)
Transport to the Event
If you are studying at Newport or Cardiff Campuses, you can book transport to the AGM for free. Transport will be arranged from both Campuses and will drop you off directly at the Students’ Union Building in Treforest before taking you back to Cardiff or Newport Campus after the AGM ends. Transport will be from campuses and will depart from campuses at approximately 5 pm. Information on transport meeting points will be sent to you should you request transport.
To access the free transport, you must fill in the relevant section of the Registration Form. You will receive updates to transport options via email closer to the date.
Arriving at the Event
The AGM is scheduled to begin at 6:00 pm. To ensure you are in attendance, make sure to be at the Students’ Union building between 17:00 – 17:50 for entry. This allows us enough time to process all attendees and allows you to get comfortable and ready for the event to begin.
When you make your way to the Students’ Union, you will be asked for your name and to produce your student ID. You must ensure you bring your Student ID with you as you will be unable to attend the AGM without valid proof of student status. After that, feel free to sit down and relax, You can leave the room at any point.
Previous AGM Papers and Minutes
You can find the previous papers and minutes for the past Annual General Meetings here.